How to Update Your Name, Profile, and Team Picture in Microsoft Teams

Microsoft Teams lets you customize a few different identity and branding settings, but the steps are not all in one place. Your display name and profile photo are usually tied to your Microsoft 365 account, while team pictures are managed from the team itself by an owner.

This guide explains how to change your name, profile picture, and team picture in Microsoft Teams, and what to do if the option you want is missing.

What You Can Change in Microsoft Teams

• Display name: the name other people see in chats, meetings, and teams
• Profile picture: the photo shown on your account in Teams
• Team picture: the image used for a specific team or group
• Nickname or legal name: usually controlled by your work or school account admin, not directly inside Teams

How to Change Your Display Name in Microsoft Teams

For personal Microsoft accounts, you may be able to change your name through your Microsoft account profile. For work or school accounts, the name is often controlled by your organization.

1. Open Microsoft Teams and select your profile picture in the top-right corner.
2. Choose View account or Manage account if that option appears.
3. If you are taken to Microsoft account settings, look for your profile information and edit your name there.
4. Save the changes and wait a little while for Teams to sync the update.

How to Change Your Profile Picture in Microsoft Teams

Your profile picture is the image shown beside your messages, meetings, and activity in Teams. The process is straightforward, but the available options depend on your account type.

1. Open Microsoft Teams.
2. Select your profile picture or initials in the top-right corner.
3. Click the current photo or the camera icon if it appears.
4. Choose Upload picture or Change picture.
5. Select an image from your device and confirm the upload.

After uploading, it can take some time for the new picture to appear everywhere in Teams, especially in meetings or on other devices.

How to Change a Team Picture in Microsoft Teams

Only team owners can usually change the image for a team. If you are not an owner, you may not see the option.

1. In Teams, go to the team you want to update.
2. Select the three-dot menu next to the team name.
3. Choose Manage team.
4. Open the Settings tab if needed.
5. Look for Team picture or Edit picture.
6. Upload the new image and save your changes.

If You Cannot Edit the Name or Picture

• Your work or school admin may control account details centrally.
• You may not be a team owner, so team picture settings are hidden.
• Your organization may have disabled profile photo changes.
• The Teams app may not have fully synced your latest account information.
• You may be using a guest account with limited permissions

Common Fixes When Changes Do Not Show Up

1. Confirm you edited the right account, especially if you have both personal and work Microsoft accounts.
2. Wait for sync if the change was made recently.
3. Close and reopen Teams, then check again.
4. Try Teams on the web to see whether the change appears there.
5. If this is a work or school account, ask your Microsoft 365 administrator whether profile changes are managed centrally.

Choosing the Right Image

For a profile or team picture, use a clear image that works at small sizes. Simple logos, headshots, or easy-to-recognize icons usually work best.

• Use a square image if possible
• Avoid tiny text that will be hard to read
• Choose a bright, uncluttered picture
• Use the same branding across teams if you manage several groups

Quick Summary

• Your display name is often controlled by your Microsoft 365 account, not just Teams
• Your profile photo can usually be changed from your account or profile area
• Team pictures can normally be changed only by team owners
• If a change does not appear, it is often a sync delay or admin restriction